C. Ellis Management LLC — Privacy Policy

Effective Date: 6/11/2015

C. Ellis Management LLC (“Company,” “we,” “us,” or “our”) respects your privacy and is committed to safeguarding your personal information.

This Privacy Policy explains how we collect, use, disclose, store, and protect information when you:

visit our website(s) or social pages
attend virtual or in-person meetings, workshops, classes, or events
participate in memberships, groups, or programs
engage with coaching, consulting, courses, or resources
sign up for newsletters or marketing
contact us or submit an inquiry
interact with us as a client or non-client

By using our services, you agree to this Privacy Policy.

1️⃣ Information We Collect

A. Information You Provide to Us

Name, email, phone, mailing address
Business name, industry, and role
Account details (if applicable)
Forms, surveys, questionnaires, and coaching intake
Notes voluntarily shared during coaching or consultation
Payment information (processed via secure third-party systems — we do not store full credit card numbers)
Content you share in groups, chats, or community spaces
Parent/guardian contact information when minors participate

B. Automatically Collected Information

IP address and device identifiers
Browser type and operating system
Website activity, clicks, referring pages
Cookies and tracking tools (see Section 6)

C. Minors & Youth Participants

We may collect limited information from minors only with verified parental/guardian consent, such as:

child’s first name and age group
program participation information
attendance or progress notes (if applicable)

We do not knowingly collect more personal data than necessary for youth programming.

If we learn that we collected information from a child without proper consent, we will delete it promptly.

2️⃣ Legal Basis for Processing (U.S., EU & UK)

We process data only when legally permitted, including:

Consent (you opt-in)
Contract performance (providing services you purchased)
Legitimate business interest (service improvement, security, communications)
Legal obligation (recordkeeping, tax, compliance)

EU/UK Individuals (GDPR & UK-GDPR)

If you are located in the European Union or United Kingdom, you also have protections under GDPR/UK-GDPR. We only process your data where lawful grounds apply and may request explicit consent where required.

3️⃣ How We Use Your Information

We use data to:

provide and improve programs, services, and resources
schedule consultations, workshops, and events
manage accounts, billing, and transactions
respond to messages, questions, and support needs
deliver educational materials and reminders
operate community spaces safely
detect and prevent fraud, abuse, or security issues
comply with laws and recordkeeping requirements

We do not sell personal information.

4️⃣ Marketing & Communications

With your consent (or as otherwise permitted by law), we may send:

newsletters and updates
event reminders
program or product information

You may unsubscribe at any time using the link in our emails or by contacting us.

5️⃣ Sharing & Disclosure

We share information only when necessary with trusted service providers such as:

payment processors
scheduling and video-meeting platforms
learning or membership platforms
email and marketing systems
website hosting and analytics
professional advisors (legal, accounting, compliance)

These providers are contractually required to protect your data.

We may also disclose information:

if required by law, subpoena, or government request
to protect safety, rights, or prevent fraud
during a merger, reorganization, or business transfer

We do not rent or sell personal data to third parties.

6️⃣ Community Spaces, Events & Groups

Participation in group coaching, classes, or online forums is voluntary.

Please be aware:

other participants may see what you share
recordings may be used for replay within the group (never sold publicly without consent)
confidential client information is never disclosed by us without written permission

We encourage participants to respect privacy, but we cannot control individual user behavior.

7️⃣ Cookies & Tracking

We may use cookies and similar technologies to:

improve site performance
understand usage patterns
personalize experiences

You can disable cookies in your browser. Some features may not function correctly without them.

8️⃣ Data Retention

We retain information only as long as reasonably necessary for:

delivering services
legal and accounting obligations
dispute resolution and safety purposes

When data is no longer needed, it will be securely deleted or anonymized.

9️⃣ Data Security

We use appropriate administrative, technical, and physical safeguards.

However, no online system is completely secure, and we cannot guarantee absolute protection.

🔟 International Transfers (EU/UK)

If you contact us from outside the United States, your data may be transferred and processed in the U.S.

Where required, we rely on:

Standard Contractual Clauses
appropriate safeguards
your explicit consent when necessary

By providing information, you acknowledge this transfer.

1️⃣1️⃣ Children’s Privacy & Parental Consent

Our general online services are not directed to children under 13.
Youth programs require parent/guardian consent before collection.
Parents may review or request deletion of their child’s records.

1️⃣2️⃣ Your Privacy Rights

Depending on your location, you may have the right to:

access the personal data we hold about you
correct inaccurate information
request deletion (where legally allowed)
restrict or object to certain processing
withdraw consent at any time
opt out of marketing communications

EU/UK individuals may also request:

data portability
lodging a complaint with your supervisory authority

We will respond within legally required timelines.

1️⃣3️⃣ Third-Party Websites

Our website may link to external sites.
We are not responsible for their privacy practices — review their policies before providing information.

1️⃣4️⃣ Changes to This Policy

We may update this policy periodically. The “Effective Date” will always indicate the latest version.

1️⃣5️⃣ Contact Us

Questions or privacy requests:

C. Ellis Management LLC
📧 Email: [insert email]
📫 Mailing Address: [insert mailing address]
📞 Phone (optional): [insert]

If you are in the EU/UK and believe we have not addressed your concern, you may contact your local data protection authority.